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REVISED 4-3-81
REVISED
11-10-81
REVISED
4/9/00
REVISED
5/22/05
A group of persons interested in Duke University Chapel hereby
associate themselves, and others who hereafter may wish to become
associated
with them, in the following manner:
I. NAME: The name of the association shall be the Friends of Duke
Chapel, hereafter referred to as Friends.
II. MISSION AND PURPOSE:
MISSION STATEMENT: The Friends of Duke Chapel are stewards of the
profound influence that the Chapel has on the spiritual life of a
great university.
PURPOSE: The Friends of the Chapel:
A. use their time, talent and treasure to support the ministry of
Duke Chapel
B. offer suggestions and guidance for new programs of worship and
the arts and for innovative ministry and service to meet the needs
of an ever changing University community and community at large
C. stay involved in the life of the Chapel through active communication
D. foster a sense of belonging to the Chapel community.
III. FRIENDS OF DUKE CHAPEL:
A. The Friends shall be open to any person who shares the purposes
and objectives of the group. An annual contribution for support shall
be sought from each Friend. A contribution may be designated to any
one or more of the following:
1. Friends of the Chapel
2. Chapel Endowments
3. Chapel Annual Fund
4. Chapel Restoration Funds
5. Chapel Development Fund
After two consecutive years of inactivity, the person's name will
be removed from the roster. Friends' membership will be available
on an annual basis, coinciding with the University fiscal year, running
from July 1 through June 30.
B. Annual Renewal Campaign
A campaign to renew current association and attract new Friends
will be undertaken each year. The Chapel development staff shall
conduct this campaign. The entire membership of the Friends shall
be encouraged to suggest prospective members.
C. Benefits
The benefits of being a Friend shall include, but not be limited
to, the following:
1. An invitation for special programs and services conducted solely
for the Friends and other special guests as designated by the Board.
2. The receiving of Chapel mailings, publications and electronic
communications as designated by the Dean of the Chapel and the Director
of Development.
Any of the benefits of the Friends can be added to, adapted, or
eliminated,
by a majority vote of the Friends Advisory Board.
IV. OFFICERS AND ADVISORY BOARD:
A. The Friends shall be governed by an Advisory Board consisting
of the following officers: President, Vice President, Secretary,
and a minimum of 4 Members at Large selected from the roster of the
Friends. The Advisory Board shall further consist of: the immediate
past President of the Friends of the Chapel, the Dean of the Chapel,
the Assistant Dean of the Chapel, and the Director of Development.
Elected officers and Members at Large shall serve two-year terms and may be
re-elected, but in no case may serve more than three consecutive terms.
A quorum of the Advisory Board shall be 50% of the Board members.
B. Functions of the Advisory Board
1. To govern the Friends of Duke Chapel organization.
2. To advise the Duke Chapel Staff and Music Staff concerning the
needs of the Chapel, with regard to the building, ministry, music,
programs, and activities.
3. To assist the Duke Chapel Director of Development with development
efforts of the Chapel by suggesting and soliciting prospective donors.
C. Duties of the Officers
1. The President shall preside at all meetings, shall chair meetings
of the Advisory Board and shall be an ex officio member of all committees
except the nominating committee. The President shall appoint the
persons to chair all committees. The President shall have the power,
after consultation with the officers and two members of the Advisory
Board, to act in cases of emergency between meetings.
2. The Vice President shall assist the President in administrative
coordination and shall perform the duties of the President in case
of absence or disability and such other duties as may be required.
The Vice President shall chair the nominating committee.
3. The Secretary shall keep minutes of all meetings of the Advisory
Board and also of the actions taken at the Annual Meeting. These
shall be mailed or emailed to all Board members.
V. Elections
Election of officers and Members at Large of the Advisory Board
shall be by a majority vote of the Advisory Board of the Friends
of the Chapel at the end of each academic year. New members of the
Advisory board shall be presented for ratification to the Friends
of the Chapel at the annual meeting and notification of new members
of the Advisory board will be made by means of the Friends of the
Chapel newsletter.
VI Committees
A. The President shall appoint such standing or temporary committees
as are necessary in the opinion of the President or a majority of
the Board, and any member of the Friends is eligible to serve on
such a Committee.
B. The Nominating committee shall be chaired by the Vice President
and annually will present to the Advisory Board a slate of candidates
for officers and members at large of the Friends Advisory Board.
VII. ANNUAL MEETING:
Each year all Friends shall be invited to an Annual meeting. The
exact time and place shall be determined by the Director of Development
in consultation with the Deans of the Chapel and the President of
the Friends Board. A report of the current year's activities and
a brief financial report shall be presented and any other business
of the group may be discussed. The membership shall be notified of
this meeting not less than two weeks prior to the date set.
VIII. Funds:
Contributions to the Friends of the Chapel shall be deposited in
the Gift Records Office of Duke University and shall be acknowledged
to the donor. The use of these funds shall be based on decisions
of the Advisory Board. All fund-raising activities shall be closely
coordinated with the Development office.
IX. AMENDMENT OF BYLAWS:
These Bylaws shall be amended by a majority vote of those present
at the annual meeting, with all proposed changes first being approved
by the Advisory Board and then submitted to the Friends roster at
least two weeks prior to the meeting.
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